As of November 01, 2019
Privacy and security are of utmost importance to ROIplan (hereinafter known as “ROIplan OU”, “Provider,” “us”, “we”, “the App” or “the Site”) and we strive to ensure that our technical and organizational measures in place respect your data protection rights.
In subscribing to our services or filling in a contact form on our website (roiplan.io) or other sites owned by ROIplan OU, you agree and accept that we may gather, process, store and/or use the personal data submitted in accordance with the rules set forth below.
By giving your consent to us, you also retain the right to have your personal data rectified, to be forgotten and/or to be erased.
PERSONAL DATA COLLECTED
1. Identity and contact details of the data processor
Personal data is collected on our website by ROIplan OU, a company registered under the laws of Estonia and having its registered office at Ahtri 12, Tallinn, 10151, Estonia.
2. Data collected on the site
When you subscribe to our services, the following data is collected and managed: email, first name, last name, Intracommunity VAT number where applicable, login, password, postal address, country, telephone number, IP address(es), and domain name. By using our services, the following data is collected and managed: log-on data and browsing data where you authorize it, order history, complaints, incidents, information on subscriptions, and messages on our site. Some data is collected automatically by reason of your activity on the site (see paragraph on cookies below).
The data submitted should not include any sensitive personal data, such as Government identifiers (i.e. social security, driving license, or taxpayer identification numbers), complete credit card or complete personal bank card numbers, medical records, or particulars connected with applications for care or treatment associated with private individuals.
3. Purposes of processing and legal basis
The principal purpose of collecting your personal data is to offer you a safe, optimum, efficient, and personalized experience. To this end, you agree and accept that we may use your personal data to:
- provide our services and facilitate performance, including verifications relating to you;
- resolve any problems so as to improve the use of our site and services;
- personalize, assess, and improve our services, content, and materials;
- analyze the volume and history of your use of our services;
- inform you about our services as well as our partners’ services and/or promotional offers;
- comply with legal and regulatory obligations.
We use the personal data submitted to us only in accordance with the applicable data protection legislation.
For our clients who have signed up on our website, we process your personal data for the performance of the contract between us to provide our services.
For our newsletter, use case studies, and marketing material sign-ups, we process your personal data based on the express consent you provide for this specific purpose.
4. Newsletter and marketing emails
An unsubscribe link should be included in every newsletter and marketing email sent by you.
For those of you that have expressly opted-in to receive our ROIplan newsletter, you are easily able to unsubscribe by following the “unsubscribe” links included in every email.
5. Product usage statistics
Without systematically doing so, we may analyze and track the number of marketing plans, campaigns or reports which you create with ROIplan.
ROIplan publishes a list of Customers & Testimonials on its site with information on our customers’ names and job titles. ROIplan undertakes to obtain the authorization of every customer before publishing any testimonial on its website. If you wish to be removed from this list, you can send us an email to firstname.lastname@example.org and we will delete your information promptly.
7. Third-party disclosures
Personal data relating to you collected on our website are destined for ROIplan own use and may be forwarded to ROIplan’s partner companies so that we may obtain assistance and support in the context of carrying out our services. ROIplan ensures that it has in place clear data protection requirements for all of its third-party providers.
ROIplan does not sell or rent your personal data to third parties for marketing purposes whatsoever.
In addition, ROIplan does not disclose your personal data to third parties, except if: (1) you (or your account administrator acting on your behalf) requests or authorises disclosure thereof; (2) the disclosure is required to process transactions or supply services which you have requested (i.e. to check you are employing best practice in your mailings or for the purposes of processing an acquisition card with credit-card issuing companies); (3) ROIplan is compelled to do so by a government authority or a regulatory body, in the case of a court order, a summons to appear in court or any other similar requisition from a government or the judiciary, or to establish or defend a legal application; or, (4) the third party is a subcontractor or sub-processor of ROIplan in the carrying out of services (for example: ROIplan uses the services of an Internet provider or a telecommunications company).
8. Your data protection rights
In accordance with the French Data Protection Laws and the European General Data Protection Regulation 2016/679 (GDPR) you have a right of access, correction and removal of your personal data which you may exercise by sending us a support ticket directly on the support chat (either on the website or on the app) or, by sending an email at email@example.com. Your requests will be processed within 30 days. We may require that your request be accompanied by a photocopy of proof of identity or authority.
You are also able at any time to modify personal data by logging into your account and clicking on “User Settings”.
You can choose to decline acceptance of all cookies, but your ability to browse certain pages of the site may be reduced. The cookies used by ROIplan are intended to enable or facilitate communication, to enable the services requested by users to be supplied, to recognize users when they re-visit the site, to secure payments which users may make, to register the language spoken by users or other preferences necessary for the service requested to be supplied.
ROIplan also uses analytics and tracking tools to measure website and digital data to gain customer insights, to carry out analyses on browsing experience so as to improve the content, and to send targeted advertisements.
By default, cookies are not installed automatically (with the exception of those cookies needed to run the site and ROIplan’s services, and you are informed of their installation by a banner). In accordance with the regulations that apply, ROIplan will require your authorization before implanting any other kind of cookie on your hard drive. To avoid being bothered by these routine requests for authorization and to enjoy uninterrupted browsing, you can configure your computer to accept ROIplan cookies or we are able to remember your refusal or acceptance of certain cookies. By default, browsers accept all cookies.
In the context of using our services, namely creating marketing plans, campaigns or tools like ideal customer profile, market segmentation, ROIplan has access to the information contained in these documents you create in your account.
This data is stored on secure servers and only a limited number of people are authorized to access it, in particular for the purpose of providing support services.
In no case does ROIplan sell, share or rent out your marketing plans or campaigns to third parties, nor does it use them for any purposes other than those set forth in this policy. We will use the information from your marketing plans or campaigns only for legal requirements, to invoice and collect summaries for our own statistics and for the purposes of providing you with customer support services.
DATA RETENTION PERIODS
ROIplan collects your personal data for the requirements of carrying out its contractual obligations as well as information about how and when you use our services and we retain this data in active databases, log files or other types of files so long as you use our services.
ROIplan only stores your data for the time needed to provide to you our services, and in no event no longer than 3 months after closing your account (unless otherwise required by law). You are able to access your personal data for as long as you hold an active account with us and for a period that varies depending on the type of data concerned. Your event data (statistics, for example), will be deleted every 13 months during active use of your account. Other data may be deleted at any time during the active use of your account in accordance with the provisions set forth above.
LOCATION OF DATA STORAGE AND TRANSFERS
The host servers on which ROIplan processes and stores its databases are located exclusively within the European Union.
ROIplan will inform you immediately, to the extent we are legally authorized to do so, in case of any application or order originating from an administrative or judicial authority relating to your personal data.
Within the framework of its services, ROIplan attributes the very highest importance to the security and integrity of its customers’ personal data.
Thus and in accordance with the GDPR, ROIplan undertakes to take all pertinent precautions in order to preserve the security of the data and, in particular, to protect them against any accidental or unlawful destruction, accidental loss, corruption, unauthorized circulation or access, as well as against any other form of unlawful processing or disclosure to unauthorized persons.
To this end, ROIplan implements industry standard security measures to protect personal data from unauthorized disclosure. In using industry recommended methods of encoding, ROIplan takes the measures necessary to protect information connected with payments and credit cards.
Moreover, in order to avoid in particular all unauthorized access, to guarantee accuracy and the proper use of the data, ROIplan has put the appropriate electronic, physical and managerial procedures in place with a view to safeguarding and preserving the data gathered through its services.
You should keep in mind that any user, customer, or hacker who discovers and takes advantage of a breach in security renders him or herself liable to criminal prosecution and that ROIplan will take all measures, including filing a complaint and/or bringing court action, to preserve the data and the rights of its users and of itself and limit the impacts.
If you have questions, you can email us at Data Protection Officer directly at: firstname.lastname@example.org